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Vacancy: Executive Assistant for AHF Global - Asia Pacific Bureau

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(Asia Pacific Bureau)



Location: INDIA

Reference Code: # EA 0948 (the New Delhi APB Office)

Reports to: Asia Pacific Bureau Chief, AHF - Global

Application Deadline: 26 January 2006

Submission instructions: To apply please send your application that

addresses the job requirements, your resume and contact details of two

professional referees to: AIDS Healthcare Foundation - Global; Asia Pacific

Bureau, S7, Panchsheel Park, (GF), New Delhi 110017, India

Application should be emailed to: Chinkholal.thangsing@...


About AHF:

AIDS HEALTHCARE FOUNDATION (AHF) Established in 1987, is the

largest specialized provider of HIV/AIDS medical care in the US and the

nation's largest AIDS organization. AHF currently serves thousands of

patients in the US regardless of their insurance status or ability to pay at

fourteen outpatient clinics and one inpatient facility located in California

and Florida. Under its AHF Global program, AHF also operates free AIDS

treatment clinics providing life-saving care and antiretroviral treatment

in Africa, Central America and Asia. Web: www.aidshealth.org

Job Description:

AHF is seeking to recruit an Executive Assistant for Asia Pacific Bureau –

in New Delhi, INDIA. The candidate should have an experience working

in similar position in the private or government sector or NGO's

possessing knowledge of basic computer applications, Microsoft office

package and with excellent communication skills

Key qualifications:

• Graduate with at least two years experience working as

secretary, executive assistant in a reputed organization.

• Ability to communicate clearly in English and Hindi.

• Must posses an adequate computer skills including use of

internet/ e-mail application and MS-Office software;

• Ability to meet deadlines;

• Service-minded and able to work under pressure;

• Available to start working in February 2006;

Roles and Responsibilities:

• Provide assistance and administrative support to Bureau

Chief and his direct reports.

• Manage daily operations of the Bureau's office.

• Maintain and update Bureau's contacts database.

• Record meeting minutes for all aforementioned meetings.

• Liaise with AHF Finance on petty cash and credit card reports.

• Compile weekly report on country treatment census.

• Composes and types routine correspondence.

• Prepares tables, charts, lists, and graphs.

• Orders and maintains supplies as arranges for equipment


• Reads and routes incoming mail. Locates and attaches

appropriate file to correspondence to be answered by employer.

• Prepares outgoing mail and correspondence, including e-mail

and faxes.

• Makes copies of correspondence and other printed material.

• Organizes and maintains filing system(s) and files

correspondence as well as other records.

• Answers telephone and gives information to callers and

routes call to appropriate manager.

• Coordinates and arranges meetings, prepares agendas,

reserves and prepares facilities, and records and transcribes meeting


• Maintains accurate and up to date records of all staff

meetings, including reports and other materials distributed.

• Coordinates Bureau Chief's schedule and makes

appointments. Arranges and coordinates travel schedules and


• Other duties as assigned from time to time.

Compensation and Benefits

• As comparable to International NGOs operating in India.

Additional Information

• Position is full-time, based in New Delhi, INDIA.

• A probation period of six months.

• Women, as well as men, are encouraged to apply.

• Selected candidate will need to be available to begin work in

February 2006.

• Applications should address all selection criteria and key

qualifications, and should include a cover letter along with a copy of

current Curriculum Vitae listing two referees and their complete contact

details (i.e. name, position title, organization, phone, fax, email, and

mailing address details);

• Only short-listed candidates will be contacted for interviews.

Dr. Chinkholal Tthangsing

E-mail: Chinkholal.thangsing@...

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