Public Health Foundation of India (PHFI) Finance Officers - HIV/AIDS Project

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Dear Forum,

Public Health Foundation of India (PHFI) (www.phfi.org) a public private

partnership is looking out for resource personnel in finance (Manager -Finance

and Grants, Accounts Officer, Accounts and Administrative Officer) for

operationalising a large HIV/AIDS project funded by an international donor

Position: Manager – Finance and Grants (HIV/AIDS Project)

Placement: PHFI Office, New Delhi

Period: 3 years

The Manager – Finance and Grants, under the general supervision of the Project

Director assumes responsibility for day-to-day operations pertaining to Finance

and sub grants, as envisaged in the project. He/She will be responsible for

establishing and overseeing the maintenance of comprehensive budgeting,

accounting, reporting, financial monitoring and auditing systems and controls

for the Project. He/She will focus on the broader aspect of financial management

to ensure fiscal accountability integrity. He/She will also be coordinating with

donor, NACO, State governments and other partners of PHFI.

Technical Skills:

· Sound knowledge in Finance, Accounting, Taxation, Corporate & Legal matters

· Knowledge in Budgeting & Forecasting of funds flow

· Well versed in grant management, preparing grant agreements and managing the

sub-grants

· Formulating Internal Control & Management Information Systems (MIS)

Management Skills

· Forecasting fund requirements

· Strengthening the Internal Control Systems

· Institutionalizing/ Strengthening of Sub-grantees monitoring systems

· Systematic, target and result oriented & timely execution of the task

· Representation in Committees constituted with in the organization for

selection/approval of program/activities.

· Good coordination in dealing with national and state level organizations,

sub-grantees and the donor agency

Personal Skills

· Sound Leadership & Supervisory skills

· Independent judgment, handling situations & managing multiple priorities

· Good interpersonal and communication skills

Qualifications

· Must be a CA/CWA

· Should have minimum 5-7 years of experience in the areas of Accounts,

Financial Management, preferably in the NGO sector

· Experience working with international funding agencies would be desirable.

· Sound knowledge in Computerized Accounting Systems, including Tally

Responsibilities:

1.Responsible for managing project finance, preparation of and designing and

operating a management information system.

2.Prepare periodic financial reports for submission to authorities, be involved

in the assessment of financial status of Sub grantees and review and comment

upon their proposals and budgets.

3. Negotiation, finalization, awarding and administration of contracts and

management of financial audits and review of all Contracts and Grants

4. Interacting with Project Director, all Program Officers and Field Officers on

Financial, contractual obligations and performance and also guide them in

finalization of budgets for all sub-grants.

5. Prepare Project budgets and Annual budgets based on annual work plans and

progress reports vis-à-vis budget.

6. Project the Fund flow requirements.

7. Oversee cash / bank handling.

8. Responsible for all financial transactions, audit replies, financial

guidelines etc.,

9. Certify the Periodic Expenditure statements on behalf of PHFI along with the

Internal Auditor.

10. Overseeing Contract documents, entering into contracts and agreements and

monitoring the operation of the contract.

11. Arrange for annual financial audits of PHFI and sub recipients as required

12. Responsible for compliance of audit findings and taking corrective actions

on findings and recommendations.

13. Review accuracy of and support for periodical reimbursement claims prepared

for submission to project .

14. Arrange for post award audits of Sub-recipients to whom awards have been

made ensuring that the approved SOW is followed and specific areas of concern

relating to their operations are covered.

15. Travel to project sites for periodic monitoring

16. Any other duties and responsibilities assigned by the Project Director as

and when required.

Position: Accounts Officer, HIV/AIDS Project

Placement: PHFI Office, New Delhi

Period: 3 years

Job responsibility:

Under the direct supervision of Manager, Finance and Grants, the incumbent will

be responsible for

· Maintenance of all financial records and files related to the project

· Review monthly financial reports in the project

· Monitoring and review of the financial systems and accounting practices

· Preparation of all timely financial reports to donors

· Maintaining systems for filing, stationary store and asset register

· Responsible for funds disbursements in consultations with the Finance Manager

· Monitoring of expenditure patterns for the project as well as of the sub

grantees

· Travel to project sites for periodic monitoring

Skill/Qualification required

Post graduation in M.Com/ Inter CA

Knowledge in Tally, MS-Office is a must

Minimum 3-5 years experience in working with NGOs and community based

organizations

Communication in English and Hindi is preferred

Position: Accounts cum Administrative Officer:

Placement: PHFI Office, New Delhi

Period: 3 years

Job responsibility:

Under the direct supervision of Manager, Finance and Grants, the incumbent will

be responsible for

· Processing all payments under the project

· Maintaining control of the project expenditure within the budget

· Maintenance of all financial records and files related to the

project

· Preparation of monthly financial reports of the project

· Review of the monthly reports with reference to the budget

· Monitoring and review of the financial systems and accounting

practices

· Preparation of all timely financial reports to donors

· Maintaining systems for filing, stationary store and asset register

· Responsible for funds disbursements in consultations with the

Finance Manager

· Monitoring of expenditure patterns for the project as well as of the

sub grantees

· Getting an audit of the accounts of the project done on the request

of the grantor

· Inspection and audit of the books of accounts of the sub-grantees to

ensure that the terms of the grant are being followed. This would entail

extensive travel.

· All administrative aspects of the project like travel arrangements,

arranging and co-ordinating meetings,

· Record keeping of all files, correspondence, vouchers, and retrieval

thereof

Skill/Qualification required

Post graduation in Commerce / Inter CA/Inter CWA with 5-7 years relevant

experience

Knowledge of Tally, MS-Office is a must

Good Accounting Knowledge, Analytical Skills, Communication and Interpersonal

Skills;

Working knowledge of Income Tax, Service Tax, VAT, EPF, ESIC & Professional

Tax.

Experience in working with NGOs and community based organization

Communication in English and Hindi is preferred

Administrative skills

Travel to project sites for periodic monitoring

The salary offered to the successful candidate will be negotiable and be based

on competency, experience and salary history.

Only qualified professionals meeting all the above criteria may send their

specifically prepared CV, maximum of 4 pages, Arial, font 10, in strict

confidence, mentioning the post applied for, at the earliest to:

E-mail: phfi28hivgmail (DOT) com

The deadline for applications is COB, Friday, 27th May, 2008. Applications sent

after this deadline may not be considered.

Preeti Kumar

Public Health Specialist

Public Health Foundation of India (PHFI)

e-mail: <preetikumar28@...>