Vacancy: PROCUREMENT CUM ADMINISTRATIVE OFFICER

[Guest guest]

CALL FOR APPLICTION FOR THE POST OF PROCUREMENT CUM ADMINISTRATION OFFICER IN

Population Foundation India, NEW DELHI

Population Foundation of India is a non-governmental funding and promoting

organisation for developing as well as implementing gender sensitive population

and development policies, plans and programs. The head office is located at

B-28, Qutab Institutional Area, Tara Crescent, New Delhi- 110016 (oppo. Rockland

Hospital and adjacent to DFID office)

Population Foundation of India is one of the principal recipients for the

program " Access to Care and Treatment-ACT " of the Global Fund to fight AIDS,

Tuberculosis and Malaria (Round 4) to provide care and treatment services to

people living with HIV/AIDS (PLHAs) in 6 high prevalence states of India for a

period of 5 years.

PFI is interested in recruiting an Administration Officer for assisting the

Grants Manager for effective management of procurement & administrative

activities and in day to day operations of the project management. Applicants

suitably qualified with a minimum of graduation and having 4 or 5 years tertiary

experience will be preferred. Knowledge of Tally (preferably 7.2 version) is a

MUST. Candidates should be conversant with MS office including word, excel and

power point. Salary may not be a constraint for the deserving candidate. In

addition to the above, the following traits and qualities would be expected from

the selected candidate:

1. To assist the Grants Manager in all procurement and administrative functions

& operations.

2. He should:

a. Be a Team Player

b. Have problem solving ability

c. Have functional skills/forecasting skills

d. Have interpersonal & communication skill

3. Reports functionally & administratively to Grants Manager

4. Job Responsibilities would include:

Forecasting/planning for the items required by the PR and the sub-grantees and

at the State level for the successful implementation of the project.

Setting up of specification sheets for quality parameters of materials including

packaging materials and finished products.

Reviewing of methods of analysis and forecasting of requirements with

anticipated budget for the same. Also to introduce new/improved methods.

Setting up of Internal control systems for procurement and supply agencies and

ensuring system integrity.

Ensuring /dispatch timely material requirements at various locations and

ensuring regular supply chain.

Negotiating with parties for best quality and optimum pricing of materials.

Periodical review of usage of different items and report to the grants manager

on regular basis.

Assisting Grants Manager in accounting and follow up of project accounts with

core sub-grantees and other grantees.

Preparation of Quarterly expense statements and other periodical statements

required for submission to Global Fund.

Assisting Grants Manager in preparation of Agenda on procurement and

administrative matters for reporting to Governing Board of PFI and Advisory

Board of the Consortium.

Carrying out all Administration related routine jobs

Assisting Auditors for audit related jobs

Assisting PD in routine jobs

Any other jobs as and when entrusted by the Grants Manager, PD & ED, PFI.

The interviews will be held on 18TH July in the office of PFI, New Delhi. The

person selected may have to join immediately. A consolidated fee per month will

be paid and TDS will be deducted at source. Consolidated fee will be in line

with the market conditions and commensurate with the experience and exposure of

the candidate.

Candidates complying with the above prerequisites who can join immediately need

to apply on or before 14th July 2006, enclosing their detailed cv along with a

write up in not more than 200 words detailing their expertise in relevant areas

including Tally and MS Office and capability to adhere to rules and regulations.

The applications need to be sent by email only at vijayakumar@...

For Population Foundation of India

Grants Manager

S. VIJAYAKUMAR

GRANTS MANAGER

E-MAIL: <vijayakumar@...>