GETAC Disaster/Emergency Preparedness Task Force Meetings: Feb 6 & 7, 2007

[Guest guest]

Please see below GETAC Disaster/Emergency Preparedness Task Force chair

Epley's instructions about the upcoming meetings, including

information about sleeping room reservations and other special (and

specific) instructions...

Steve Janda, Director

Office of EMS/Trauma Systems Coordination

Texas Department of State Health Services

________________________________

From: Epley

Sent: Wednesday, January 31, 2007 11:42 AM

To: adrian.trevino@...; BAston@...;

Chris.Callsen@...; .Yuhas@...; ;

, Denita; dinahcannefax@...;

disasterchris@...; doug.havron@...;

DWait@...; .Racht@...;

emily.dean@...; Ernie Schmid; Giles - Palestine;

Harmon, ; Ira Nemeth; Jack Sosebee; JKLEIN@...;

joseph.vasquez@...; , ; Perkins, Kathy;

Kenny.Shaw@...; leon@...; lisa.cole@...;

Guerra (blackberry); Mark.Mallory@...; Megna,

J.; Tucker; melissa.patrizio@...;

Widtfeldt, Mike; Nim@...; Penny Redington; Platt,Bo;

rkirk@...; Janda, Steve; Steve_Dralle@...;

tberry766@...; Upton, Lori A.; Wanda Helgesen; Wanda Wiktorik

Cc: GETAC-Disaster-Task-Force ; ; Janda,

Steve; Harrell,

Subject: PLEASE READ ASAP - Northwest Forest Conference Center Check-in

procedures & Maps

GETAC Disaster TF members and other interested parties,

Here is the final information for the Northwest Forest Conference Center

(Cypress, TX near Houston) hotel reservation and check-in procedures for

the Feb. 6-7 meetings. The directions, map, etc are included, and also

the point of contact and phone number to get your rooms.

The GETAC rate will be $99 instead of the normal $149. Tax-exempt org

need to bring a tax-exempt letter with you.

PLEASE NOTE that the head count I conducted by email on Monday and

Tuesday did not reserve your room, only you can do that with a credit

card, etc. YOU MUST call the number below to reserve your room and I

would make sure you have a confirmation number, etc. It is first

come-first-serve. The headcount I did was simply to give

Harrell the total number we would need, so she could negotiate the best

possible rate for everyone.

PLEASE call these people at the conf center ASAP to reserve your rooms.

I typically hate to use all caps but I want you to be sure to call and

get your room quickly, so you don't show up and think you have a room

and you don't...

We will be holding our Disaster TF meeting from 5pm-8pm on Tues 6th, and

from 0830-1130 on the morning of Wed the 7th.

I don't have the room assignments for the D/EP-TF meeting, but as soon

as I have the exact room name, I will get it out to you as well, or you

can check at the reception center when you arrive.

I hope all of you are also planning on attending the DSHS Stakeholder

meeting at 9am to 3:30pm on Tuesday the 6th as well, it will guide the

future of both the HRSA BT and CDC Bt funds for the next several years.

I am sorry this has taken so long, but there has been a flurry of

activity behind the scenes to make this happen and we all need to send

Harrell and Steve Janda a thank you for getting this arranged for

us.

Best,

Epley

Executive Director

Southwest Texas Regional Advisory Council for Trauma

San , TX

- work

- fax

eric@...

www.strac.org

Do not pray for easy lives. Pray to be stronger men.

-- F. Kennedy

________________________________

Hotel Room Instructions From The Northwest Forest Conference Center ,

including Check-in procedures & Maps

Ask for the GETAC Rooms. In order to make a reservation, call

and proceed with reservation. M ake sure you are

connected to the Welcome Center, then proceed. Our staff should have

their information about the rooms from there. If they are tax exempt,

they will need to bring a tax exempt certificate, unless you have one

that you want to send for the group.

Here are some check-in procedures for the overnight guests that are

checking in next week. I have also attached some maps of the property

and Houston.

Once they arrive at the Conference Center, they will proceed through the

gates to the Welcome Center, which will be the first building you come

to, to check into their rooms. For some reason, if the gates are closed

when they arrive, the gate code will be 25372* (star after the number).

If they have any trouble with the gate opening, there is a call box by

the gate that when picked up will call the Welcome Center and they will

be glad to assist you.

Check in time is 3pm and check out time is 11am. The Welcome Center is

open 24 hours a day, 7 days a week, and we have

staff available at all times. The Welcome Center phone number is

or .

If you need anything else or have any other questions, please feel free

to give me a call in my office at or

x232 or my cell , anytime. You can also view

our website at www.northwestforest.com

<BLOCKED::http://www.northwestforest.com> .

Thank you in advance and we hope they enjoy their stay here at Northwest

Forest!

Sincerely,

Doreen Gatewood

Account Manager

http://www.tdh.state.tx.us/hcqs/ems/NorthwestForestConferenceCenterMap.p

df

http://www.tdh.state.tx.us/hcqs/ems/NorthwestForestConferenceCenter_Hous

tonMap.pdf