Guest guest Posted December 20, 2002 Report Share Posted December 20, 2002 This might as well have been snail mail. I sent my request to AAMT (undirected, so it is probably my fault) and got this yesterday. Thought I would share it. I am still stymied though. When is our business finished with our client. I had a client who was active in April and May and then I did not hear any more until last month. What did he want: to reestablish with me and for me to send him the last set of reports I sent. I reestablished and sent them on but if I had followed the guidelines I would have deleted all in June. (By the way, he still has not sent anything else??? other than the payment for the resend) Aliceanne >Date: Thu, 19 Dec 2002 11:55:01 -0800 > >Subject: RE: Holding reports >To: " 'aasawyer@...' " >X-Mailer: Internet Mail Service (5.5.2653.19) >Original-recipient: rfc822;aasawyer@... > >Aliceanne: > >Although not specifically spelled out in the HIPAA privacy rule, we believe >it is best if you keep your reports only as long as necessary to finish your >business with your client. > >We recommend you obtain a copy of HIPAA for MTs, which we have put together >to help independent contractors wade through the privacy rule. HIPAA for MTs >is available at no charge for AAMT Practitioner members; you may purchase it >if you are not a member. Please visit our website for more information: >www.aamt.org. > > >Sincerely, >Peg , CMT >Director of Professional Practices >American Association for Medical Transcription >Email: peg@... >Phone: , ext. 2463 >Web: www.aamt.org > > > Holding reports > >Do you know if HIPAA has made any statements yet on IC holding on to >reports. I had put in my contract that I would have any completed reports >available for one year but I seem to think that HIPAA has nixed this. >Anything you can share would be appreciated. Wondering if we save them on >CD if this would be more acceptable. I use MedPen and reports are there as >long as forever, as far as I know? >Thank you. >Aliceanne Sawyer >aasawyer@... Quote Link to comment Share on other sites More sharing options...
Guest guest Posted December 20, 2002 Report Share Posted December 20, 2002 I think what I would do is to discuss ahead of time not only how much but how often the client will dictate. Every day? Every other day? Once a week? Then if I didn't receive dictation when expected, I would contact my client to find out what the situation is. Your contract should state how long you will keep records. Make the date effective not from X time that you haven't heard from client but for X time after transcribed. The time period can be discussed during contract negotiations. If you haven't done this, perhaps you could discuss this with your clients now and revise the contract with terms that are mutually satisfactory. The bottom line, I think, is to not keep the records any longer than necessary. I suspect the law will look at intent and business practices to see if folks are playing 'loosey goosey' with patient records or if they *are* being maintained, that there is a clearly defined agreement and good reason for the transcriptionist to keep them for the agreed-upon time period and that you are both in compliance with contract in terms of this. In other words, I don't think there will be legal problems for a transcriptionist who keeps records X months because the client has requested it as a backup system. What the law would look with disfavor on would probably be something like Susy Q. Transcriptionist and her unlocked drawer full of patient reports and reports on her hard drive, CDs, floppies, etc., that were umpteen years old, etc. I think if you show that you know exactly what you have (and where) and that you keep records (in a confidential and safe manner) per your contract for X period of time that you will be fine. Just my speculation here... ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ Rennie My Home Page: http://www.renesue.com ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ RE: Holding reports >To: " 'aasawyer@...' " >X-Mailer: Internet Mail Service (5.5.2653.19) >Original-recipient: rfc822;aasawyer@... > >Aliceanne: > >Although not specifically spelled out in the HIPAA privacy rule, we believe >it is best if you keep your reports only as long as necessary to finish your >business with your client. > >We recommend you obtain a copy of HIPAA for MTs, which we have put together >to help independent contractors wade through the privacy rule. HIPAA for MTs >is available at no charge for AAMT Practitioner members; you may purchase it >if you are not a member. Please visit our website for more information: >www.aamt.org. > Quote Link to comment Share on other sites More sharing options...
Guest guest Posted December 20, 2002 Report Share Posted December 20, 2002 I think there might be 4 of us :-) As a member, I was entitled to one free copy and took advantage of that. I'm not sure I would have spent the money, but the document did at least clear up some issues for me. I really don't think any of us will really know everything we need to know about HIPAA until March, but that's only my opinion. Cheryl Re: Fwd: RE: Holding reports Can any of you AAMT members (all three of you - LOL!) tell us if this report is worth anything? Or is it still so complex that it's not worth it to spend the money? Thanks! > >We recommend you obtain a copy of HIPAA for MTs, which we have put > together > >to help independent contractors wade through the privacy rule. > HIPAA for MTs > >is available at no charge for AAMT Practitioner members; you may > purchase it > >if you are not a member. Please visit our website for more > information: > >www.aamt.org. TO UNSUBSCRIBE send a blank email to NMTC-unsubscribe Quote Link to comment Share on other sites More sharing options...
Guest guest Posted December 20, 2002 Report Share Posted December 20, 2002 Can somebody translate this for me?? PPC??? MTCC??? Thanks in advance.. I feel sooo out of the loop. By the way, I just have to say that I think it's awful that anyone should have to pay anything for information regarding HIPAA. I said it before and I'll say it again.. there should be an accounting to AAMT members as to where all this money is going. Just my 2 cents. Jan jantranscribes@... " Typing is my life. " " Whoever signs the paycheck makes the rules. " Re: Fwd: RE: Holding reports > > > Can any of you AAMT members (all three of you - LOL!) tell us if this > report is worth anything? Or is it still so complex that it's not worth > it to spend the money? Thanks! > > > > > >We recommend you obtain a copy of HIPAA for MTs, which we have put > > together > > >to help independent contractors wade through the privacy rule. > > HIPAA for MTs > > >is available at no charge for AAMT Practitioner members; you may > > purchase it > > >if you are not a member. Please visit our website for more > > information: > > >www.aamt.org. > > TO UNSUBSCRIBE send a blank email to NMTC-unsubscribe > > > Quote Link to comment Share on other sites More sharing options...
Guest guest Posted December 20, 2002 Report Share Posted December 20, 2002 Congratulations Chris! They are planning to make Part II to be taken the same way that Part I is and instant gratification or disappointment. I think that was the hardest part for me was the waiting on Part II results. Gai Re: Fwd: RE: Holding reports > > > > > > Can any of you AAMT members (all three of you - LOL!) tell us if > this > > report is worth anything? Or is it still so complex that it's not > worth > > it to spend the money? Thanks! > > > > > > > > > >We recommend you obtain a copy of HIPAA for MTs, which we have > put > > > together > > > >to help independent contractors wade through the privacy rule. > > > HIPAA for MTs > > > >is available at no charge for AAMT Practitioner members; you may > > > purchase it > > > >if you are not a member. Please visit our website for more > > > information: > > > >www.aamt.org. > > > > TO UNSUBSCRIBE send a blank email to > NMTC-unsubscribe > > > > > > Quote Link to comment Share on other sites More sharing options...
Guest guest Posted December 20, 2002 Report Share Posted December 20, 2002 That's good to hear. I'm also on fence about joining. Won't do it right now, but will in future most likely. I plan on testing for CMT as well. Most likely won't do that until next year. I have some studying up that I want to do and figure that would be best after my youngest, now in kindergarten, is in school full time. How did you find that test to be. Was it challenging, fun, did you feel prepared? Groups can be fun, as well as frustrating. I used to be member of German Shep club, obedience club, now VP of pool league here. I like pool league best. Coolest people, no back stabbing. Jodi Re: Fwd: RE: Holding reports > > > Can any of you AAMT members (all three of you - LOL!) tell us if this > report is worth anything? Or is it still so complex that it's not worth > it to spend the money? Thanks! > > > > > >We recommend you obtain a copy of HIPAA for MTs, which we have put > > together > > >to help independent contractors wade through the privacy rule. > > HIPAA for MTs > > >is available at no charge for AAMT Practitioner members; you may > > purchase it > > >if you are not a member. Please visit our website for more > > information: > > >www.aamt.org. > > TO UNSUBSCRIBE send a blank email to NMTC-unsubscribe > > > Quote Link to comment Share on other sites More sharing options...
Guest guest Posted December 20, 2002 Report Share Posted December 20, 2002 I sent for mine this morning. When they first offered it a couple of months ago I sent for it and got a business associate agreement but not the HIPPA for MTs. Will let you know when I see it. Aliceanne At 11:20 AM 12/20/2002 -0500, N wrote: >Can any of you AAMT members (all three of you - LOL!) tell us if this >report is worth anything? Or is it still so complex that it's not worth >it to spend the money? Thanks! > > > > > >We recommend you obtain a copy of HIPAA for MTs, which we have put > > together > > >to help independent contractors wade through the privacy rule. > > HIPAA for MTs > > >is available at no charge for AAMT Practitioner members; you may > > purchase it > > >if you are not a member. Please visit our website for more > > information: > > >www.aamt.org. > >TO UNSUBSCRIBE send a blank email to NMTC-unsubscribe > > > Quote Link to comment Share on other sites More sharing options...
Guest guest Posted December 20, 2002 Report Share Posted December 20, 2002 Thanks. I will meet with my clients the first of the new year and come to some kind of agreement. mentioned sending Memos once in a while which shows them we are keeping up with things and that is what I will do followed up by a meeting. Thanks again. Aliceanne At 10:20 AM 12/20/2002 -0600, §Rennie§ wrote: >I think what I would do is to discuss ahead of time not only how much but >how often the client will dictate. Every day? Every other day? Once a >week? Then if I didn't receive dictation when expected, I would contact >my client to find out what the situation is. > >Your contract should state how long you will keep records. Make the date >effective not from X time that you haven't heard from client but for X >time after transcribed. The time period can be discussed during contract >negotiations. If you haven't done this, perhaps you could discuss this >with your clients now and revise the contract with terms that are mutually >satisfactory. > >The bottom line, I think, is to not keep the records any longer than >necessary. I suspect the law will look at intent and business practices >to see if folks are playing 'loosey goosey' with patient records or if >they *are* being maintained, that there is a clearly defined agreement and >good reason for the transcriptionist to keep them for the agreed-upon time >period and that you are both in compliance with contract in terms of >this. In other words, I don't think there will be legal problems for a >transcriptionist who keeps records X months because the client has >requested it as a backup system. What the law would look with disfavor on >would probably be something like Susy Q. Transcriptionist and her unlocked >drawer full of patient reports and reports on her hard drive, CDs, >floppies, etc., that were umpteen years old, etc. I think if you show >that you know exactly what you have (and where) and that you keep records >(in a confidential and safe manner) per your .... >~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ >Rennie >My Home Page: <http://www.renesue.com>http://www.renesue.com >~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ > > RE: Holding reports > >To: " 'aasawyer@...' " > >X-Mailer: Internet Mail Service (5.5.2653.19) > >Original-recipient: rfc822;aasawyer@... > > > >Aliceanne: > > > >Although not specifically spelled out in the HIPAA privacy rule, we believe > >it is best if you keep your reports only as long as necessary to finish your > >business with your client. > > > >We recommend you obtain a copy of HIPAA for MTs, which we have put together > >to help independent contractors wade through the privacy rule. HIPAA for MTs > >is available at no charge for AAMT Practitioner members; you may purchase it > >if you are not a member. Please visit our website for more information: > >www.aamt.org. > > > > > > >TO UNSUBSCRIBE send a blank email to NMTC-unsubscribe > > > Quote Link to comment Share on other sites More sharing options...
Guest guest Posted December 24, 2002 Report Share Posted December 24, 2002 I work for a national also and I've been told NOT to remove patients' names from reports, but it's my understanding that's the agreement between the client and the national. In other words, the client does not want the patients' names removed. Jan jantranscribes@... " Typing is my life. " " Whoever signs the paycheck makes the rules. " Holding reports Does the HIPPA affect people who work for nationals? I use their computer and I never print out reports with names. Joy TO UNSUBSCRIBE send a blank email to NMTC-unsubscribe Quote Link to comment Share on other sites More sharing options...
Guest guest Posted December 24, 2002 Report Share Posted December 24, 2002 I saw this misspelling of the acronym on a poster in the hospital attached to a medical school the other day, so apparently it's a common misconception. The acronym is HIPAA, for Health Information Portability and Accountability Act. At 02:43 PM 12/24/2002 -0500, ltypists1@... wrote: >Does the HIPPA affect people who work for nationals? I use their computer >and I never print out reports with names. > >Joy Valeria D. Truitt Curriculum Coordinator and Lead Instructor Medical Office Administration Craven Community College 800 College Court New Bern, NC 28562 Phone: Quote Link to comment Share on other sites More sharing options...
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