Word question on continued

[Guest guest]

Hi all,

When I was in school, we were never taught (and I have never figured out) a

shortcut for having the word " (continued) " appear at the bottom of the page

of a multi-page report, a double space below the last line. Is there such a

trick? Otherwise I automatically keep typing until I realize I've gone past

the end and onto the next page, have to back up, go to two rows up from the

bottom, hit enter three times to get those last two lines to move to the

next page, arrow up two, type " (continued) " , then arrow down to where I was

when I realized I'd gone too far. And then Heaven forbid I should have to

make changes above that point, or it messes up where the " (continued) "

appears. There's got to be a better way, or am I dreamin'? Can I do it as

footer?

Same for the information at the top of the next page, if required, i.e.,

type of report, patient name, hospital number, page number.

Thanks in advance,

Lynn

[Guest guest]

In a message dated 4/18/02 6:22:27 AM Pacific Daylight Time, lynnvc@...

writes:

> Otherwise I automatically keep typing until I realize I've gone past

> the end and onto the next page, have to back up, go to two rows up from the

> bottom, hit enter three times to get those last two lines to move to the

> next page, arrow up two, type " (continued) " , then arrow down to where I was

> when I realized I'd gone too far. And then Heaven forbid I should have to

> make changes above that point, or it messes up where the " (continued) "

> appears. There's got to be a better way, or am I dreamin'? Can I do it as

> footer?

>

The question here should be are you starting a new document with each new

dictation? If you are, then my reasoning will not necessarily work. You can

then ignore the following. If, on the other hand, you are creating one

document, but transcribing multiple reports in that document see my

explanation! Good luck.

What I found works best, and takes much less time, is wait until the very

end of the dictation of that patient's record before formatting first and

second, or third pages.

What I do in a multiple dictation document with up to 10 different dictations

in one file, is if a dictation goes to a second page, I go ahead and put in

the signature line, then go to the bottom of the first page, put in two

returns or three, depending on the way the sentences break down, go to the

bottom of the first page and run my pg 2 macro. this puts in Page * of * (I

pause on the * and fill it in) or it could also say continued..., and then

goes to the top of that page and copies and pastes the header information I

need on the second page (this will vary depending on your account), the macro

then places that heading at the top of the next page. It takes much less time

for me to do this with each dictation on a different patient, than to try to

use headers and footers. It works with one of my accounts, but not the other

(that one is painful).

If you only have one dictation per document, by all means create headers and

footers.

The key to my long explanation is you will need to create a macro

specifically for that account that works every time, and will be easy if the

heading on every page is the same (the patient info, doctor, hospital title,

etc.) more complicated if the information is a shortened version of the first

page, because then you have to have your macro select the correct information

from the header.

This may be too convoluted to make sense! :-)

but I hope it helps someone!

Sue

[Guest guest]

Lynn,

I didn't see an answer to your questions, but considering the way Yahoo!

has been sending out mail the past few days, there could be a dozen in the

system waiting to post. At any rate, here's my opinion:

1. Use a footer for anything you want to appear at the bottom of every

page. Use a header for anything you want to appear at the top of every

page. You can suppress the header/footer on any page where you don't want

it to show.

2. You'll need to format your footer to appear at the correct location in

relationship to the text.

3. Don't arrow up and down. Use Ctrl + End to quickly go to the end of

your document. Use Ctrl + Home to go quickly to the beginning of your

document. Use Ctrl + UpArrow to go up a paragraph at a time and Ctrl +

DownArrow to go down a paragraph at a time.

Valeria

At 03:26 PM 4/17/2002, Lynn Van Couvering wrote:

>Hi all,

>

>When I was in school, we were never taught (and I have never figured out) a

>shortcut for having the word " (continued) " appear at the bottom of the page

>of a multi-page report, a double space below the last line. Is there such a

>trick? Otherwise I automatically keep typing until I realize I've gone past

>the end and onto the next page, have to back up, go to two rows up from the

>bottom, hit enter three times to get those last two lines to move to the

>next page, arrow up two, type " (continued) " , then arrow down to where I was

>when I realized I'd gone too far. And then Heaven forbid I should have to

>make changes above that point, or it messes up where the " (continued) "

>appears. There's got to be a better way, or am I dreamin'? Can I do it as

>footer?

>

>Same for the information at the top of the next page, if required, i.e.,

>type of report, patient name, hospital number, page number.

>

>Thanks in advance,

>

>Lynn

Valeria Truitt

Medical Office Administration Instructor

Craven Community College

New Bern, North Carolina 28562

[Guest guest]

It does make sense, Sue, thank you! See, I knew there was a way.

Thanks,

Lynn

Re: Word question on " continued "

In a message dated 4/18/02 6:22:27 AM Pacific Daylight Time, lynnvc@...

writes:

> Otherwise I automatically keep typing until I realize I've gone past

> the end and onto the next page, have to back up, go to two rows up from

the

> bottom, hit enter three times to get those last two lines to move to the

> next page, arrow up two, type " (continued) " , then arrow down to where I

was

> when I realized I'd gone too far. And then Heaven forbid I should have to

> make changes above that point, or it messes up where the " (continued) "

> appears. There's got to be a better way, or am I dreamin'? Can I do it as

> footer?

>

The question here should be are you starting a new document with each new

dictation? If you are, then my reasoning will not necessarily work. You can

then ignore the following. If, on the other hand, you are creating one

document, but transcribing multiple reports in that document see my

explanation! Good luck.

What I found works best, and takes much less time, is wait until the very

end of the dictation of that patient's record before formatting first and

second, or third pages.

What I do in a multiple dictation document with up to 10 different

dictations

in one file, is if a dictation goes to a second page, I go ahead and put in

the signature line, then go to the bottom of the first page, put in two

returns or three, depending on the way the sentences break down, go to the

bottom of the first page and run my pg 2 macro. this puts in Page * of * (I

pause on the * and fill it in) or it could also say continued..., and then

goes to the top of that page and copies and pastes the header information I

need on the second page (this will vary depending on your account), the

macro

then places that heading at the top of the next page. It takes much less

time

for me to do this with each dictation on a different patient, than to try to

use headers and footers. It works with one of my accounts, but not the other

(that one is painful).

If you only have one dictation per document, by all means create headers and

footers.

The key to my long explanation is you will need to create a macro

specifically for that account that works every time, and will be easy if the

heading on every page is the same (the patient info, doctor, hospital title,

etc.) more complicated if the information is a shortened version of the

first

page, because then you have to have your macro select the correct

information

from the header.

This may be too convoluted to make sense! :-)

but I hope it helps someone!

Sue