Vacancy: Admin and Finance Associate HDRN Delhi

[Guest guest]

TERMS OF REFERENCE: HIV AND HUMAN DEVELOPMENT RESOURCE NETWORK (HDRN)

Position: Admin and Finance Associate

Duty Station: New Delhi

Duration: One year (with possibility of extension)

Last Date of Application: December 20, 2006

Background

State of the art knowledge and appropriate technical resources

continue to be one of the challenges in responding to the growing

HIV/AIDS epidemic in Asia Pacific. As the countries in the region are

in different stages of the epidemic - ranging from low prevalence to

generalized -learning from one another and optimizing the sparsely

available technical and human resources have immense practical value

in bridging the gap between knowledge and practice. Over the last

several years, the region has generated considerable knowledge,

expertise and best practices that need to be synergized and

channelised to help strengthen the

Organisation:

To address these challenges, the HIV and Human Development Resource

Network (HDRN) has been set up in New Delhi with support from the

Indian Network for People Living with HIV/AIDS (lNP+) and UNDP to

harness and make available the knowledge and expertise in Asia

Pacific to a Wide range of stakeholders across the region. It serves

development organizations, bi- and multilateral agencies, UN

agencies, PLWHA groups: design and their networks in the region by

providing a range of services such as technical support for strategic

planning, programme formulation, M & E, capacity support to PLWHA

groups; design and implementation of advocacy campaigns, public

information materials, production of films, publications and

multimedia products; ICT enabled services to bridge the digital

divide; research and training and Corporate Social Responsibility.

Duties and Responsibilities

Working under the overall supervision of the Executive Director and

in close co- ordination with the Programme Specialist and the team,

the incumbent will support the overall administrative and financial

management of HDRN and will be responsible for the following:

• Process sub-contracts for 'the projects and follow-up on

timely payment upon completion of the assignment or at designated

intervals:

• Ensure timely preparation/renewal of all administrative and

services contracts .and monitor .the performance of the contractors

with reference to security,

• Custodial staff and maintenance. .Review and monitor budget

on a monthly basis, prepare financial summary/statements and other

documents. Oversee maintenance of project accounts internally and

with clients

• Facilitate and co-ordinate programme related travel

arrangements.

• Participate in the periodic Work Plan Review meetings and

discussions related to programme implementation and monitoring.

• Oversee processing of expense claims submitted by staff &

consultants and office payments;

• Ensure compliance of HDRN HR and personnel policy by all

staff members .Oversee purchasing of equipment and maintenance of

equipment and office

• Premises as per HDRN rules and regulations.

• Take necessary action for local procurement of equipment and

furniture .Ensure proper maintenance of office equipment and

property. .Prepare monthly/annual inventory reports of office

equipment.

• Prepare contractual agreements, MOUs, etc. with institutions,

consultants. .Handle and maintain petty cash.

• Oversee custodial staff and assign them duties

• Participate in team-building activities; programme meetings,

seminars and discussions relevant to his/her field of work;

• Support the programme staff in costing and budgeting

• Facilitate preparation of documents by gathering financial

and quantitative data, statistical information summaries, and

achievement reports as and when required.

• Maintain administrative liaison with UN agencies, development

organizations, NGOs, bi and multilateral agencies etc

• Perform other related activities as assigned by the Executive

Director

Qualification, skills and experience required

• Post Graduate level university degree in related field such

as commerce, public administration, management etc.

• Excellent computer skills, particularly the MS Office

package, Tally etc.

• 3-5 years relevant experience in handling of financial/office

administration and operations.

• Good management and negotiation skills.

• Excellent oral and written communication skills in English.

• Understanding of the development sector an added advantage.

• Ability to work independently and also as a team-member.

Compensation:

Attractive. Compensation will be referenced to market rates within

the development sector. However, offers shall be based on salary

history, relevant experience and qualifications.

Application:

Please apply at hdrn@... with a covering letter, CV, and

contact information of two references by December 20th, 2006,

mentioning subject as Application for the post of Admin and Finance

Associate. Only applications of short-listed candidates will be

acknowledged.

HDRN

e-mail: <hdrn@...>