Guest guest Posted April 24, 2008 Report Share Posted April 24, 2008 I was using a payroll company but last week hired a small business owner who does this with QuickBooks. Lowell Kleinman, MD 5601 Norris Canyon Rd. Suite 340 San Ramon, CA 94583 www.drkleinman.com drk@... From: [mailto: ] On Behalf Of Chirag Patel Sent: Thursday, April 24, 2008 9:46 AM To: imp imp Subject: Accounting How does everybody do their day to day accounting? Payroll if you have any? I use Quickbooks, but still has a learning curve, working things out. My practice management/billing software (called Health Nautica if everybody is interested, based out of Chicago, web based, I like it so far) already breaks down where my checks are coming from, my AR, and many other nice reports. That's why I don't bother transferring that over to Quickbooks (so don't really use the income side of the program). I do use the expense side though. Don't write checks from there, just pay all/most of my business bills with National City Bank online bill pay. Any other suggestions? Tips? I have no payroll yet, but may in the future. Be a better friend, newshound, and know-it-all with Yahoo! Mobile. Try it now. Quote Link to comment Share on other sites More sharing options...
Guest guest Posted April 24, 2008 Report Share Posted April 24, 2008 quicken home and business. if you already have pm software and you like it, that's great. as previously stated, i use AC for all my pm and billing. i use an excel workbook for payroll, and it tells me how much to deposit for state and federal taxes, and keeps track of it all. i use quicken as the central clearinghouse for all my financial transactions; to keep track of my personal and business accounts, deposits and expenses. i download my business account information directly into quicken, and easily categorize everything. at the appropriate time, i take everything to my accountant, and let them do the rest. keep it simple. LL Subject: AccountingTo: "imp imp" < >Date: Thursday, April 24, 2008, 9:45 AM How does everybody do their day to day accounting? Payroll if you have any?I use Quickbooks, but still has a learning curve, working things out. My practice management/billing software (called Health Nautica if everybody is interested, based out of Chicago, web based, I like it so far) already breaks down where my checks are coming from, my AR, and many other nice reports. That's why I don't bother transferring that over to Quickbooks (so don't really use the income side of the program). I do use the expense side though. Don't write checks from there, just pay all/most of my business bills with National City Bank online bill pay. Any other suggestions? Tips?I have no payroll yet, but may in the future. Be a better friend, newshound, and know-it-all with Yahoo! Mobile. Try it now. Be a better friend, newshound, and know-it-all with Yahoo! Mobile. Try it now. Quote Link to comment Share on other sites More sharing options...
Guest guest Posted April 24, 2008 Report Share Posted April 24, 2008 We use Quickbooks. I input all checks and electronic remits as deposits; pay all bills either through auto-deduct or writing checks directly out of Quickbooks. Payroll is also done through quickbooks - $199/year for the payroll portion and we decided to do online timesheets, which saves me about 1 hour/month at a cost of $25/month. It is good to put everything that is going through your bank account into Quickbooks. Then everything is in one place for your accountant when it comes time to do taxes. It also is a checks and balances – I balance all of my deposits each month in Quickbooks against what has been posted in e-MDs. Occasionally, some checks pop up that were either not posted to the patient account or vice-versa. When using QB, I don’t bother with all of the functionality. I only use “Record Deposits” and “Write Checks” and input items directly to the proper account ledger. Pratt San Ramon, CA From: [mailto: ] On Behalf Of Chirag Patel Sent: Thursday, April 24, 2008 9:46 AM To: imp imp Subject: Accounting How does everybody do their day to day accounting? Payroll if you have any? I use Quickbooks, but still has a learning curve, working things out. My practice management/billing software (called Health Nautica if everybody is interested, based out of Chicago, web based, I like it so far) already breaks down where my checks are coming from, my AR, and many other nice reports. That's why I don't bother transferring that over to Quickbooks (so don't really use the income side of the program). I do use the expense side though. Don't write checks from there, just pay all/most of my business bills with National City Bank online bill pay. Any other suggestions? Tips? I have no payroll yet, but may in the future. Be a better friend, newshound, and know-it-all with Yahoo! Mobile. Try it now. Quote Link to comment Share on other sites More sharing options...
Guest guest Posted April 25, 2008 Report Share Posted April 25, 2008 I use quickbooks for patients for payment at time of service. I outsource my Medicare billing, which is only 20% of office volume. So 99% of my non-Medicare patients pay before leaving the office. No bills to send out and no AR to scrutinize. I also use Paychex payroll service, myself and 3 employees, costs about $80/ month but they also do all the estimates, and quarterly and yearly corporate filings. My account does the corporate tax returns usually for about $700 per year. The payroll service costs a little more than Quickbooks, but it is one less hassle for me to remember each month, as they pay all the estimated and withholding taxes for me. Steve Horvitz, D.O. > > I use quickbooks online for my check book, as well as using their payroll port to do payroll. I input staff hours into the process paycheck screen and it does all the withholding calculations, prints pay stubs and keeps track of my liability payments to the government. On the 15th of each month I go to pay liabilities, select the ones the program claims are due, print out the necessary forms if any and write the checks, once every 3 months I print the quarterly tax forms and the quarterly unemployment payments and forms. I previously paid an accountant 175 per month to rebalance a check book I had already balanced and prepare the tax deposits and 250 on the quarterly tax due months to also do the quarterly tax reports. Then at end of year $1350 to do end of year reports and corp. taxes The program costs $34.95 /month for the accounting program and 5 employees. This is a whole lot easier to swallow than 199 - 599 each year for quickbooks. Check it out. This year after I did my tax filing for my kids, I got a free trial of a similar program for personal use to manage the check book and debts. This costs 9.99/ month. It has been great. A real money saver. Now I do all the payroll stuff and send the accountant the checking statements, copies of tax forms and they prepare quarterly financial statements as well as do my corporate tax returns at the end of the year. Total cost for that is about 1/3 what I was previously paying. Check it out. > > No relation to the program, > > Dr. Beth Sullivan, DO > Ridgeway Family Practice, PC > Commerce, GA > Accounting > > > > How does everybody do their day to day accounting? Payroll if you have any? > > I use Quickbooks, but still has a learning curve, working things out. > My practice management/billing software (called Health Nautica if everybody is interested, based out of Chicago, web based, I like it so far) already breaks down where my checks are coming from, my AR, and many other nice reports. That's why I don't bother transferring that over to Quickbooks (so don't really use the income side of the program). I do use the expense side though. Don't write checks from there, just pay all/most of my business bills with National City Bank online bill pay. > > Any other suggestions? Tips? > I have no payroll yet, but may in the future. > > > > > -------------------------------------------------------------------- ---------- > > Be a better friend, newshound, and know-it-all with Yahoo! Mobile. Try it now. > Quote Link to comment Share on other sites More sharing options...
Guest guest Posted April 25, 2008 Report Share Posted April 25, 2008 You said"99% of my non-Medicare patients pay before leaving the office. No bills to send out and no AR to scrutinize."Are you cash based?Aren't you billing other insurance companies?Thanks for the info! drhorvitz wrote: I use quickbooks for patients for payment at time of service. I outsource my Medicare billing, which is only 20% of office volume. So 99% of my non-Medicare patients pay before leaving the office. No bills to send out and no AR to scrutinize. I also use Paychex payroll service, myself and 3 employees, costs about $80/ month but they also do all the estimates, and quarterly and yearly corporate filings. My account does the corporate tax returns usually for about $700 per year. The payroll service costs a little more than Quickbooks, but it is one less hassle for me to remember each month, as they pay all the estimated and withholding taxes for me. Steve Horvitz, D.O. > > I use quickbooks online for my check book, as well as using their payroll port to do payroll. I input staff hours into the process paycheck screen and it does all the withholding calculations, prints pay stubs and keeps track of my liability payments to the government. On the 15th of each month I go to pay liabilities, select the ones the program claims are due, print out the necessary forms if any and write the checks, once every 3 months I print the quarterly tax forms and the quarterly unemployment payments and forms. I previously paid an accountant 175 per month to rebalance a check book I had already balanced and prepare the tax deposits and 250 on the quarterly tax due months to also do the quarterly tax reports. Then at end of year $1350 to do end of year reports and corp. taxes The program costs $34.95 /month for the accounting program and 5 employees. This is a whole lot easier to swallow than 199 - 599 each year for quickbooks. Check it out. This year after I did my tax filing for my kids, I got a free trial of a similar program for personal use to manage the check book and debts. This costs 9.99/ month. It has been great. A real money saver. Now I do all the payroll stuff and send the accountant the checking statements, copies of tax forms and they prepare quarterly financial statements as well as do my corporate tax returns at the end of the year. Total cost for that is about 1/3 what I was previously paying. Check it out. > > No relation to the program, > > Dr. Beth Sullivan, DO > Ridgeway Family Practice, PC > Commerce, GA > Accounting > > > > How does everybody do their day to day accounting? Payroll if you have any? > > I use Quickbooks, but still has a learning curve, working things out. > My practice management/billing software (called Health Nautica if everybody is interested, based out of Chicago, web based, I like it so far) already breaks down where my checks are coming from, my AR, and many other nice reports. That's why I don't bother transferring that over to Quickbooks (so don't really use the income side of the program). I do use the expense side though. Don't write checks from there, just pay all/most of my business bills with National City Bank online bill pay. > > Any other suggestions? Tips? > I have no payroll yet, but may in the future. > > > > > ---------------------------------------------------------- ---------- > > Be a better friend, newshound, and know-it-all with Yahoo! Mobile. Try it now. > Be a better friend, newshound, and know-it-all with Yahoo! Mobile. Try it now. Quote Link to comment Share on other sites More sharing options...
Guest guest Posted April 25, 2008 Report Share Posted April 25, 2008 Am I not understanding your math? You said: The program costs $34.95 /month for the accounting program and 5 employees. This is a whole lot easier to swallow than 199 - 599 each year for quickbooks. At $34.95/month, you’re paying $420/year. Where is the savings? Thanks – my brain is affected today by the fact that it’s Friday! Pratt Office Manager Oak Tree Internal Medicine P.C. From: [mailto: ] On Behalf Of Beth Sullivan, DO Sent: Friday, April 25, 2008 10:05 AM To: Subject: Re: Accounting I use quickbooks online for my check book, as well as using their payroll port to do payroll. I input staff hours into the process paycheck screen and it does all the withholding calculations, prints pay stubs and keeps track of my liability payments to the government. On the 15th of each month I go to pay liabilities, select the ones the program claims are due, print out the necessary forms if any and write the checks, once every 3 months I print the quarterly tax forms and the quarterly unemployment payments and forms. I previously paid an accountant 175 per month to rebalance a check book I had already balanced and prepare the tax deposits and 250 on the quarterly tax due months to also do the quarterly tax reports. Then at end of year $1350 to do end of year reports and corp. taxes The program costs $34.95 /month for the accounting program and 5 employees. This is a whole lot easier to swallow than 199 - 599 each year for quickbooks. Check it out. This year after I did my tax filing for my kids, I got a free trial of a similar program for personal use to manage the check book and debts. This costs 9.99/ month. It has been great. A real money saver. Now I do all the payroll stuff and send the accountant the checking statements, copies of tax forms and they prepare quarterly financial statements as well as do my corporate tax returns at the end of the year. Total cost for that is about 1/3 what I was previously paying. Check it out. No relation to the program, Dr. Beth Sullivan, DO Ridgeway Family Practice, PC Commerce, GA Accounting How does everybody do their day to day accounting? Payroll if you have any? I use Quickbooks, but still has a learning curve, working things out. My practice management/billing software (called Health Nautica if everybody is interested, based out of Chicago, web based, I like it so far) already breaks down where my checks are coming from, my AR, and many other nice reports. That's why I don't bother transferring that over to Quickbooks (so don't really use the income side of the program). I do use the expense side though. Don't write checks from there, just pay all/most of my business bills with National City Bank online bill pay. Any other suggestions? Tips? I have no payroll yet, but may in the future. Be a better friend, newshound, and know-it-all with Yahoo! Mobile. Try it now. Quote Link to comment Share on other sites More sharing options...
Guest guest Posted April 25, 2008 Report Share Posted April 25, 2008 the complete quick books including payroll if $599; then there was the monthly accountant costs, plus the costs for the corporate taxes. Most of the fees had to be paid in a lump sum the previous way, the monthly 34.95 is a whole lot easier to budget Accounting How does everybody do their day to day accounting? Payroll if you have any?I use Quickbooks, but still has a learning curve, working things out. My practice management/billing software (called Health Nautica if everybody is interested, based out of Chicago, web based, I like it so far) already breaks down where my checks are coming from, my AR, and many other nice reports. That's why I don't bother transferring that over to Quickbooks (so don't really use the income side of the program). I do use the expense side though. Don't write checks from there, just pay all/most of my business bills with National City Bank online bill pay. Any other suggestions? Tips?I have no payroll yet, but may in the future. Be a better friend, newshound, and know-it-all with Yahoo! Mobile. Try it now. Quote Link to comment Share on other sites More sharing options...
Guest guest Posted April 25, 2008 Report Share Posted April 25, 2008 here's the total cheapskate's response to quickbooks pro ugrade-why are you upgrading the quickbooks each year? I have the pro version I bought in 2004, still using it, it's still working, they haven't turned it off on me yet. Tax tables are not up to date but I go online each year to the IRS and RI state websites and and put in the new withholding/employment %s. I wonder if I'm missing something....LynnTo: From: karen.oaktree@...Date: Fri, 25 Apr 2008 12:15:50 -0700Subject: RE: Accounting Am I not understanding your math? You said: The program costs $34.95 /month for the accounting program and 5 employees. This is a whole lot easier to swallow than 199 - 599 each year for quickbooks. At $34.95/month, you’re paying $420/year. Where is the savings? Thanks – my brain is affected today by the fact that it’s Friday! Pratt Office Manager Oak Tree Internal Medicine P.C. From: [mailto: ] On Behalf Of Beth Sullivan, DO Sent: Friday, April 25, 2008 10:05 AM To: Subject: Re: Accounting I use quickbooks online for my check book, as well as using their payroll port to do payroll. I input staff hours into the process paycheck screen and it does all the withholding calculations, prints pay stubs and keeps track of my liability payments to the government. On the 15th of each month I go to pay liabilities, select the ones the program claims are due, print out the necessary forms if any and write the checks, once every 3 months I print the quarterly tax forms and the quarterly unemployment payments and forms. I previously paid an accountant 175 per month to rebalance a check book I had already balanced and prepare the tax deposits and 250 on the quarterly tax due months to also do the quarterly tax reports. Then at end of year $1350 to do end of year reports and corp. taxes The program costs $34.95 /month for the accounting program and 5 employees. This is a whole lot easier to swallow than 199 - 599 each year for quickbooks. Check it out. This year after I did my tax filing for my kids, I got a free trial of a similar program for personal use to manage the check book and debts. This costs 9.99/ month. It has been great. A real money saver. Now I do all the payroll stuff and send the accountant the checking statements, copies of tax forms and they prepare quarterly financial statements as well as do my corporate tax returns at the end of the year. Total cost for that is about 1/3 what I was previously paying. Check it out. No relation to the program, Dr. Beth Sullivan, DO Ridgeway Family Practice, PC Commerce, GA Accounting How does everybody do their day to day accounting? Payroll if you have any? I use Quickbooks, but still has a learning curve, working things out. My practice management/billing software (called Health Nautica if everybody is interested, based out of Chicago, web based, I like it so far) already breaks down where my checks are coming from, my AR, and many other nice reports. That's why I don't bother transferring that over to Quickbooks (so don't really use the income side of the program). I do use the expense side though. Don't write checks from there, just pay all/most of my business bills with National City Bank online bill pay. Any other suggestions? Tips? I have no payroll yet, but may in the future. Be a better friend, newshound, and know-it-all with Yahoo! Mobile. Try it now. Express yourself wherever you are. Mobilize! Quote Link to comment Share on other sites More sharing options...
Guest guest Posted April 25, 2008 Report Share Posted April 25, 2008 Lynn, I do the same thing and I don't think you're missing anything! Sharon At 01:50 PM 4/25/2008, you wrote: here's the total cheapskate's response to quickbooks pro ugrade- why are you upgrading the quickbooks each year? I have the pro version I bought in 2004, still using it, it's still working, they haven't turned it off on me yet. Tax tables are not up to date but I go online each year to the IRS and RI state websites and and put in the new withholding/employment %s. I wonder if I'm missing something.... Lynn To: From: karen.oaktree@... Date: Fri, 25 Apr 2008 12:15:50 -0700 Subject: RE: Accounting Am I not understanding your math? You said: The program costs $34.95 /month for the accounting program and 5 employees. This is a whole lot easier to swallow than 199 - 599 each year for quickbooks. At $34.95/month, you’re paying $420/year. Where is the savings? Thanks – my brain is affected today by the fact that it’s Friday! Pratt Office Manager Oak Tree Internal Medicine P.C. From: [ mailto: ] On Behalf Of Beth Sullivan, DO Sent: Friday, April 25, 2008 10:05 AM To: Subject: Re: Accounting I use quickbooks online for my check book, as well as using their payroll port to do payroll. I input staff hours into the process paycheck screen and it does all the withholding calculations, prints pay stubs and keeps track of my liability payments to the government. On the 15th of each month I go to pay liabilities, select the ones the program claims are due, print out the necessary forms if any and write the checks, once every 3 months I print the quarterly tax forms and the quarterly unemployment payments and forms. I previously paid an accountant 175 per month to rebalance a check book I had already balanced and prepare the tax deposits and 250 on the quarterly tax due months to also do the quarterly tax reports. Then at end of year $1350 to do end of year reports and corp. taxes The program costs $34.95 /month for the accounting program and 5 employees. This is a whole lot easier to swallow than 199 - 599 each year for quickbooks. Check it out. This year after I did my tax filing for my kids, I got a free trial of a similar program for personal use to manage the check book and debts. This costs 9.99/ month. It has been great. A real money saver. Now I do all the payroll stuff and send the accountant the checking statements, copies of tax forms and they prepare quarterly financial statements as well as do my corporate tax returns at the end of the year. Total cost for that is about 1/3 what I was previously paying. Check it out. No relation to the program, Dr. Beth Sullivan, DO Ridgeway Family Practice, PC Commerce, GA Accounting How does everybody do their day to day accounting? Payroll if you have any? I use Quickbooks, but still has a learning curve, working things out. My practice management/billing software (called Health Nautica if everybody is interested, based out of Chicago, web based, I like it so far) already breaks down where my checks are coming from, my AR, and many other nice reports. That's why I don't bother transferring that over to Quickbooks (so don't really use the income side of the program). I do use the expense side though. Don't write checks from there, just pay all/most of my business bills with National City Bank online bill pay. Any other suggestions? Tips? I have no payroll yet, but may in the future. Be a better friend, newshound, and know-it-all with Yahoo! Mobile. Try it now. Express yourself wherever you are. Mobilize! Quote Link to comment Share on other sites More sharing options...
Guest guest Posted April 26, 2008 Report Share Posted April 26, 2008 Yeah, but you don't HAVE to buy a new quickbooks yearly, I haven't. I have quickbooks and use the payroll service they offer (I think it is $50 a year or so) to pay me and my employee. I also used to pay an accountant to do all that stuff after I put it in quickbooks, but then she messed it all up and I am paying someone to refile my last 3 years of taxes. KrisNeed a new ride? Check out the largest site for U.S. used car listings at AOL Autos. Quote Link to comment Share on other sites More sharing options...
Guest guest Posted April 26, 2008 Report Share Posted April 26, 2008 Yes, I am a cash office but also accept Medicare, thus only use a biller for Medicare. I print out sales receipts for patients using quickbooks and have them submit or use my biller to help them with submission only, as a friendly service. My website is www.DrHorvitz.com and has more info on how I set up my practice. Steve Horvitz, D.O. > > > > I use quickbooks online for my check book, as well as using their > payroll port to do payroll. I input staff hours into the process > paycheck screen and it does all the withholding calculations, prints > pay stubs and keeps track of my liability payments to the > government. On the 15th of each month I go to pay liabilities, > select the ones the program claims are due, print out the necessary > forms if any and write the checks, once every 3 months I print the > quarterly tax forms and the quarterly unemployment payments and > forms. I previously paid an accountant 175 per month to rebalance a > check book I had already balanced and prepare the tax deposits and > 250 on the quarterly tax due months to also do the quarterly tax > reports. Then at end of year $1350 to do end of year reports and > corp. taxes The program costs $34.95 /month for the accounting > program and 5 employees. This is a whole lot easier to swallow than > 199 - 599 each year for quickbooks. Check it out. This year after I > did my tax filing for my kids, I got a free trial of a similar > program for personal use to manage the check book and debts. This > costs 9.99/ month. It has been great. A real money saver. Now I do > all the payroll stuff and send the accountant the checking > statements, copies of tax forms and they prepare quarterly financial > statements as well as do my corporate tax returns at the end of the > year. Total cost for that is about 1/3 what I was previously > paying. Check it out. > > > > No relation to the program, > > > > Dr. Beth Sullivan, DO > > Ridgeway Family Practice, PC > > Commerce, GA > > Accounting > > > > > > > > How does everybody do their day to day accounting? Payroll if you > have any? > > > > I use Quickbooks, but still has a learning curve, working things > out. > > My practice management/billing software (called Health Nautica if > everybody is interested, based out of Chicago, web based, I like it > so far) already breaks down where my checks are coming from, my AR, > and many other nice reports. That's why I don't bother transferring > that over to Quickbooks (so don't really use the income side of the > program). I do use the expense side though. Don't write checks from > there, just pay all/most of my business bills with National City Bank > online bill pay. > > > > Any other suggestions? Tips? > > I have no payroll yet, but may in the future. > > > > > > > > > > ---------------------------------------------------------- > ---------- > > > > Be a better friend, newshound, and know-it-all with Yahoo! > Mobile. Try it now. > > > > > > > > > --------------------------------- > Be a better friend, newshound, and know-it-all with Yahoo! Mobile. Try it now. > Quote Link to comment Share on other sites More sharing options...
Guest guest Posted April 28, 2008 Report Share Posted April 28, 2008 I am curious if our costs are in line with others on this forum. We just purchased a Quickbooks 2008 upgrade for $300. We must do this about every 3 years. Our bookkeeper informs me that we need to purchase an annual "something" from Quickbooks for approx.$200 dollars. I believe it keeps the federal and state deductions and withholdings etc current since they change yearly. This allows her to quickly do our payroll inside of Quicken. So in all we are paying approx $300 yearly to Quicken to keep payroll "in house", for 2 MDs and 2.75 staff, plus the time it takes for bookkeeper to do enter biweekly payroll in Quicken. She claims this is minimal, perhaps 15 minutes, if quicken is current in system. Checks are printed and given to staff. No matter whether you keep in house, or send to a payroll service, one still must verify and total hours worked, seperate vacation and sick time, etc. Is this in line with what others are paying for Quickbooks? Mike Safran, MD Plan your next roadtrip with MapQuest.com: America's #1 Mapping Site. Quote Link to comment Share on other sites More sharing options...
Guest guest Posted April 28, 2008 Report Share Posted April 28, 2008 That is about what I pay for upgrades, but not sure they are that much improved. Got a discount last time, since I was buying new checks. I have no employees so don't need the yearly updates for payroll. ________________________________ From: on behalf of Mike113593@... Sent: Mon 4/28/2008 6:44 AM To: Subject: Re: Accounting I am curious if our costs are in line with others on this forum. We just purchased a Quickbooks 2008 upgrade for $300. We must do this about every 3 years. Our bookkeeper informs me that we need to purchase an annual " something " from Quickbooks for approx.$200 dollars. I believe it keeps the federal and state deductions and withholdings etc current since they change yearly. This allows her to quickly do our payroll inside of Quicken. So in all we are paying approx $300 yearly to Quicken to keep payroll " in house " , for 2 MDs and 2.75 staff, plus the time it takes for bookkeeper to do enter biweekly payroll in Quicken. She claims this is minimal, perhaps 15 minutes, if quicken is current in system. Checks are printed and given to staff. No matter whether you keep in house, or send to a payroll service, one still must verify and total hours worked, seperate vacation and sick time, etc. Is this in line with what others are paying for Quickbooks? Mike Safran, MD ________________________________ Plan your next roadtrip with MapQuest.com <http://www.mapquest.com/?ncid=mpqmap00030000000004> : America's #1 Mapping Site. Quote Link to comment Share on other sites More sharing options...
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