Re: Payroll

[Guest guest]

-

ask Larry Lyon for his payroll excel sheets? They are straightforward and

free. I have mine too which I can send but have no employee. They

(somewhat) automate payroll, I have it down to about 15 minutes per month

now.

Lynn

>

>Reply-To:

>To:

>Subject: Payroll

>Date: Sat, 01 Sep 2007 11:29:49 -0000

>

>I have been having my accountant do payroll for me and my employee. She

>has messed up my personal taxes and now I am switching to another

>accountant. Long story short, I now have to figure out what to do with

>the payroll. Have looked at Paychex (have a pt who works there), ADP

>(my new accountant is wanting me to use them), and Quickbooks payroll

>assist. Paychex costs $48 per pay (2x a mo so $96 a month), ADP, $72 a

>pay, and Quickbooks assisted is $59 a month. You have to do a little

>more with the quickbooks and you have to file your own bwc stuff.

>

>I don't know which to choose. I know I can do the quickbooks, but I am

>feeling really overworked right now. Partly because I had some

>technology changes after the imp meeting and am still adjusting. (That

>updox took me a month to get working and my stupid exanswering system

>that I don't even pay for anymore kept overiding my onebox and I had to

>be a detective to find my messages) and partly because after only 18

>months I have 750 patients and lots of work to do. I know I should

>slow down a little now that school has started. The last of August is

>always busy with teachers and students needing their pe's. \\

>

>So, does anyone have some advice with regards to payroll for me? Kris

>

_________________________________________________________________

Get the device you want, with the Hotmail® you love.

http://www.windowsmobile.com/hotmailmobile?ocid=MobileHMTagline_1

[Guest guest]

I use Paychecks, direct deposit; cost between $120-135 PER MONTH, for FOUR employees!!

Go back and discuss with Paychecks.

PS You can also save money by having paystubs MAILED to you (Paychecks likes to have a courier delivery, but THIS IS NOT NECESSARY)!!

Good luck!

Matt Levin, MD

FP, western PA

FTE 1.5 ( + wife who is another FTE but works from home).

Payroll

I have been having my accountant do payroll for me and my employee. She has messed up my personal taxes and now I am switching to another accountant. Long story short, I now have to figure out what to do with the payroll. Have looked at Paychex (have a pt who works there), ADP (my new accountant is wanting me to use them), and Quickbooks payroll assist. Paychex costs $48 per pay (2x a mo so $96 a month), ADP, $72 a pay, and Quickbooks assisted is $59 a month. You have to do a little more with the quickbooks and you have to file your own bwc stuff. I don't know which to choose. I know I can do the quickbooks, but I am feeling really overworked right now. Partly because I had some technology changes after the imp meeting and am still adjusting. (That updox took me a month to get working and my stupid exanswering system that I don't even pay for anymore kept overiding my onebox and I had to be a detective to find my messages) and partly because after only 18 months I have 750 patients and lots of work to do. I know I should slow down a little now that school has started. The last of August is always busy with teachers and students needing their pe's. \\So, does anyone have some advice with regards to payroll for me? Kris

[Guest guest]

I used to use Paychex and now I strongly recommend Surepayroll.com. If

employees okay with Direct Deposit, this is amazingly simple, reliable,

and costs less ($40 per 2-week pay period in my case, including all tax

filings). Check them out.

Greg Hinson

Dr Levin wrote:

I use Paychecks, direct deposit;

cost between $120-135 PER MONTH, for FOUR employees!!

Go back and discuss with Paychecks.

PS You can also save money by

having paystubs MAILED to you (Paychecks likes to have a courier

delivery, but THIS IS NOT NECESSARY)!!

Good luck!

Matt Levin, MD

FP, western PA

FTE 1.5 ( + wife who is another FTE

but works from home).

-----

Original Message -----

From:

drkoaks

To:

Sent:

Saturday, September 01, 2007 7:29 AM

Subject:

Payroll

I have been having my accountant do payroll for me and my

employee. She

has messed up my personal taxes and now I am switching to another

accountant. Long story short, I now have to figure out what to do with

the payroll. Have looked at Paychex (have a pt who works there), ADP

(my new accountant is wanting me to use them), and Quickbooks payroll

assist. Paychex costs $48 per pay (2x a mo so $96 a month), ADP, $72 a

pay, and Quickbooks assisted is $59 a month. You have to do a little

more with the quickbooks and you have to file your own bwc stuff.

I don't know which to choose. I know I can do the quickbooks, but I am

feeling really overworked right now. Partly because I had some

technology changes after the imp meeting and am still adjusting. (That

updox took me a month to get working and my stupid exanswering system

that I don't even pay for anymore kept overiding my onebox and I had to

be a detective to find my messages) and partly because after only 18

months I have 750 patients and lots of work to do. I know I should

slow down a little now that school has started. The last of August is

always busy with teachers and students needing their pe's. \\

So, does anyone have some advice with regards to payroll for me? Kris

[Guest guest]

I use QuickBooks for my own accounts and

their Payroll which is think is $79/year. I have 3 employees. It takes me

about 5 minutes to input their time in the time sheets and print the pay stubs

then another 5 minutes to make sure I write the checks correctly (kept putting

in gross instead of net). But of course you can get checks printed which is

even quicker. I send my payroll stuff monthly for them to calculate the state

stuff which they do online. I do the federal payroll deposits monthly online

myself based on Quickbooks. The Accountant does have to do some fine tuning at

the end of the year but it works well and cost effective, I think. I also pay

my cleaning woman as a independent contractor out of Quickbooks so that is a 4th

employee. Hers takes 2 minutes.

Kathy Saradarian, MD

Branchville, NJ

www.qualityfamilypractice.com

Solo low-staff practice since

4/03

In practice since 9/90

Practice Partner User since 5/03

[Guest guest]

I agree

with Kathy. I had my accountant set up Quickbooks payroll on my desktop (one

time fee of $50) and then I pay quickbooks $199/year. Every payroll date, I go

to the employees section, create a paycheck (I then manually write out a check

based on the virtual check), print out a paystub, and give it to my employee. Total

time is about 2 minutes. Every month, I go to “pay liabilities” and

write a check for the payroll taxes (form 941 which go to the bank) and state

taxes (which get mailed off). Total time is probably 10 minutes. Every quarter,

I need to fill out the Federal form 941 and 940 (if fed unemployment is

>100) and state unemployment. Total time is probably 15 minutes. End of the

year has even more forms (W2, W3) but these are also manageable. My point is

that instead of spending potentially hundreds of dollars a month, you can do it

for $200/year. Like anything we do, it takes a bit of time to learn what you

need to do (I have a cheat sheet that still helps me), but once you have that

information, the amount of time to do it is actually minimal. Quickbooks pro is

an excellent resource for this and well worth the cost in my mind.

Note: No affiliation with Quickbooks or

the federal government (at least none that I know of J)

RE:

Payroll

I use QuickBooks for my own accounts and

their Payroll which is think is $79/year. I have 3 employees. It

takes me about 5 minutes to input their time in the time sheets and print the

pay stubs then another 5 minutes to make sure I write the checks correctly

(kept putting in gross instead of net). But of course you can get checks

printed which is even quicker. I send my payroll stuff monthly for them

to calculate the state stuff which they do online. I do the federal

payroll deposits monthly online myself based on Quickbooks. The

Accountant does have to do some fine tuning at the end of the year but it works

well and cost effective, I think. I also pay my cleaning woman as a

independent contractor out of Quickbooks so that is a 4th

employee. Hers takes 2 minutes.

Kathy

Saradarian, MD

Branchville,

NJ

www.qualityfamilypractice.com

Solo low-staff practice

since 4/03

In practice

since 9/90

Practice

Partner User since 5/03

[Guest guest]

I do what does, except I set up Quickbooks payroll myself- it really

was not hard for a single person. After initially using Quickbooks pro

payroll charts for the first year only, I no longer pay the updates for

Quickbooks payroll, once a year the state sends me a rate that increases (or

sometimes decreases) for the TDI, RI Job Development Fund and RI Employment

Security Fund, sometime in December? to start in January. At the beginning

of the year I go online and update the federal tax tables and the state tax

tables. I found it easier to go to

https://www.eftps.com/eftps/login.do

to pay my monthly federal medicare SS and withholding tax than to send a

check, I do these electronically and save the receipt to a paperport folder

on my computer.

I also go to the RI state site, similarly to pay state withholding monthly

and state employment stuff quarterly and file the state quarterly form all

online.

The only paper I use is to download and the federal 941 quarterly form which

I fill online and then print out and send- don't want to pay an online

service for that.

Setting up was little work, but it is *FREE*! I like that!

Lynn

>

>Reply-To:

>To: < >

>Subject: RE: Payroll

>Date: Sat, 1 Sep 2007 11:09:01 -0400

>

>I agree with Kathy. I had my accountant set up Quickbooks payroll on my

>desktop (one time fee of $50) and then I pay quickbooks $199/year. Every

>payroll date, I go to the employees section, create a paycheck (I then

>manually write out a check based on the virtual check), print out a

>paystub, and give it to my employee. Total time is about 2 minutes.

>Every month, I go to " pay liabilities " and write a check for the payroll

>taxes (form 941 which go to the bank) and state taxes (which get mailed

>off). Total time is probably 10 minutes. Every quarter, I need to fill

>out the Federal form 941 and 940 (if fed unemployment is >100) and state

>unemployment. Total time is probably 15 minutes. End of the year has

>even more forms (W2, W3) but these are also manageable. My point is that

>instead of spending potentially hundreds of dollars a month, you can do

>it for $200/year. Like anything we do, it takes a bit of time to learn

>what you need to do (I have a cheat sheet that still helps me), but once

>you have that information, the amount of time to do it is actually

>minimal. Quickbooks pro is an excellent resource for this and well worth

>the cost in my mind.

>

>Note: No affiliation with Quickbooks or the federal government (at least

>none that I know of :-))

>

> RE: Payroll

>

>I use QuickBooks for my own accounts and their Payroll which is think is

>$79/year. I have 3 employees. It takes me about 5 minutes to input

>their time in the time sheets and print the pay stubs then another 5

>minutes to make sure I write the checks correctly (kept putting in gross

>instead of net). But of course you can get checks printed which is even

>quicker. I send my payroll stuff monthly for them to calculate the

>state stuff which they do online. I do the federal payroll deposits

>monthly online myself based on Quickbooks. The Accountant does have to

>do some fine tuning at the end of the year but it works well and cost

>effective, I think. I also pay my cleaning woman as a independent

>contractor out of Quickbooks so that is a 4th employee. Hers takes 2

>minutes.

>

>Kathy Saradarian, MD

>Branchville, NJ

>www.qualityfamilypractice.com

>Solo low-staff practice since 4/03

>In practice since 9/90

>Practice Partner User since 5/03

>

>

_________________________________________________________________

A place for moms to take a break!

http://www.reallivemoms.com?ocid=TXT_TAGHM & loc=us

[Guest guest]

Kathy -- sorry, sounds too complex to me.

Fax in hours sheet to Paychex, call them for cash required.

I transfer money in computer for draw.

Count do more online if I wanted.

Worth it to me... my time is worth money too.

Matt

RE: Payroll

I use QuickBooks for my own accounts and their Payroll which is think is $79/year. I have 3 employees. It takes me about 5 minutes to input their time in the time sheets and print the pay stubs then another 5 minutes to make sure I write the checks correctly (kept putting in gross instead of net). But of course you can get checks printed which is even quicker. I send my payroll stuff monthly for them to calculate the state stuff which they do online. I do the federal payroll deposits monthly online myself based on Quickbooks. The Accountant does have to do some fine tuning at the end of the year but it works well and cost effective, I think. I also pay my cleaning woman as a independent contractor out of Quickbooks so that is a 4th employee. Hers takes 2 minutes.

Kathy Saradarian, MD

Branchville, NJ

www.qualityfamilypractice.com

Solo low-staff practice since 4/03

In practice since 9/90

Practice Partner User since 5/03

[Guest guest]

I used paychex for 6 mos till they went ahead and started my 401k without my permission. They had me sign he paperwork and assured me that would not process till I gave them the permission but did it anyway.

I now have computer payroll (local co.)and am very pleased with them. Some things are really worth the money and I would be overwhelmed if I tried to do payroll myself even though I have only 2 employees.

Try to find a local reliable co. through other physicians in the area.

The book keeper I have is thru my CPA who is very expensive (350-450/mth)and am on the lookout for someone cheaper but I don't want to lose the quality of work.

I have been through a local bookkeeper and burnt badly. My payroll co. has promised to find me someone next week

Mala

Get a sneak peek of the all-new AOL.com.

[Guest guest]

My recommendation is that if you have the patient volume and fair cash-flow, find a competent and trustworthy bookkeeper by word of mouth. Don't forget to spend a few minutes with them every week or two to check over the numbers yourself. Bob Forester St. Luke's FP Mpdestodrkoaks wrote: I have been having my accountant do payroll for me and my employee. She has messed up my personal taxes and now I am switching to another accountant. Long story short, I now have to figure out

what to do with the payroll. Have looked at Paychex (have a pt who works there), ADP (my new accountant is wanting me to use them), and Quickbooks payroll assist. Paychex costs $48 per pay (2x a mo so $96 a month), ADP, $72 a pay, and Quickbooks assisted is $59 a month. You have to do a little more with the quickbooks and you have to file your own bwc stuff. I don't know which to choose. I know I can do the quickbooks, but I am feeling really overworked right now. Partly because I had some technology changes after the imp meeting and am still adjusting. (That updox took me a month to get working and my stupid exanswering system that I don't even pay for anymore kept overiding my onebox and I had to be a detective to find my messages) and partly because after only 18 months I have 750 patients and lots of work to do. I know I should slow down a little now that school has started. The last of August is always busy

with teachers and students needing their pe's. \\So, does anyone have some advice with regards to payroll for me? Kris

Boardwalk for $500? In 2007? Ha! Play Monopoly Here and Now (it's updated for today's economy) at Yahoo! Games.

[Guest guest]

I am just finishing my first month in my IMP practice. I have one

employee. I will not be getting a paycheck myself for a few months,

but I do have one employee.

I had looked at all of the options you had mentioned for doing

payroll. I had signed up for the quickbooks basic, but the program

doesn't complete any of my state forms, nor did it handle my local

tax properly.

I wanted to do all of the financials for my company for the first

year, so I decided to do payroll myself, more the the understanding

of where my money goes, rather than the cost savings.

I have a good accountant who gave me a lesson in payroll. I reviewed

the regulations for Federal, State, and Local taxes. Then I created

a spreadsheet that does the following calculations:

1. Employee's Gross Pay (Standard/Overtime/Holiday pay)

2. All of the employee's withholdings (Federal, State, Local).

3. My employee's Net Pay = Gross - Withholdings

3. All of my employer contributions (Both Federal and State).

4. Total tax obligation (Withholdings + Contributions)

I cut a check for my employee for the Total Net Pay. Then I transfer

funds for the sum of my Total Tax Obligation from my main business

account to a separate tax account.

Then, I transfer funds from my tax account to both the federal and

state governments VIA the online systems they have set up for that.

I complete the appropriate forms on-line. Once a quater I will send

my work in for the account to review.

The first time I did payroll I was a little anxious. I had the

irrational fear that a small mistake would mean thousands of dollars

in fines and the loss of my business. My accountant set me

straight. The first time through was a bit of a challenge, but once

I set up the spreadsheet, it really is a piece of cake. The only

number that isn't a direct calculation is Federal Income Tax

withholding and that comes from the federal govenments Circular " E " ,

for free.

Again, it seems like a lot of work, but my last payroll took 5

minutes to " " run the numbers " , print my employee's check and transfer

money into my tax account.

If you have any questions please let me know.

>

> I have been having my accountant do payroll for me and my employee.

She

> has messed up my personal taxes and now I am switching to another

> accountant. Long story short, I now have to figure out what to do

with

> the payroll. Have looked at Paychex (have a pt who works there),

ADP

> (my new accountant is wanting me to use them), and Quickbooks

payroll

> assist. Paychex costs $48 per pay (2x a mo so $96 a month), ADP,

$72 a

> pay, and Quickbooks assisted is $59 a month. You have to do a

little

> more with the quickbooks and you have to file your own bwc stuff.

>

> I don't know which to choose. I know I can do the quickbooks, but I

am

> feeling really overworked right now. Partly because I had some

> technology changes after the imp meeting and am still adjusting.

(That

> updox took me a month to get working and my stupid exanswering

system

> that I don't even pay for anymore kept overiding my onebox and I

had to

> be a detective to find my messages) and partly because after only

18

> months I have 750 patients and lots of work to do. I know I should

> slow down a little now that school has started. The last of August

is

> always busy with teachers and students needing their pe's. \\

>

> So, does anyone have some advice with regards to payroll for me?

Kris

>

[Guest guest]

I also like paychex. I like the security of knowing that my payroll taxes are taken care of on time. Larry Lindeman MDKathy -- sorry, sounds too complex to me. Fax in hours sheet to Paychex, call them for cash required. I transfer money in computer for draw. Count do more online if I wanted. Worth it to me... my time is worth money too. Matt RE: PayrollI use QuickBooks for my own accounts and their Payroll which is think is $79/year.  I have 3 employees.  It takes me about 5 minutes to input their time in the time sheets and print the pay stubs then another 5 minutes to make sure I write the checks correctly (kept putting in gross instead of net).  But of course you can get checks printed which is even quicker.  I send my payroll stuff monthly for them to calculate the state stuff which they do online.  I do the federal payroll deposits monthly online myself based on Quickbooks.  The Accountant does have to do some fine tuning at the end of the year but it works well and cost effective, I think.  I also pay my cleaning woman as a independent contractor out of Quickbooks so that is a 4th employee.  Hers takes 2 minutes. Kathy Saradarian, MDBranchville, NJwww.qualityfamilypractice.comSolo low-staff practice since 4/03In practice since 9/90Practice Partner User since 5/03 

[Guest guest]

I do the same as ... and he didn't even coach me through that one! (He did coach me through much else) My accountant was kind enough to teach me how to do it all myself and it really is easy. The only thing I use the accountant for now is the end of the year returns. Virginia Beach, VA

Park yourself in front of a world of choices in alternative vehicles.Visit the Yahoo! Auto Green Center.

[Guest guest]

I use MMC, Inc (www.mmchr.com). For 3% of my employee's salary they pay her, take care of payroll taxes, provide an employee handbook, send me minimum wage posters, offer insurance, offer cafeteria plan things, offer discount amusement tickets, etc. Technically speaking my employee is really their employee. They pay me whatever I tell them too and handle my payroll taxes at no charge (

i.e. without the 3% fee). My only time commitment is faxing in a timesheet bi-weekly.

Marty

I do the same as ... and he didn't even coach me through that one! (He did coach me through much else) My accountant was kind enough to teach me how to do it all myself and it really is easy. The only thing I use the accountant for now is the end of the year returns.

Virginia Beach, VA

Park yourself in front of a world of choices in alternative vehicles.

Visit the Yahoo! Auto Green Center.