NADT Tri-State Chapter Board Nominations and Informational Session - Thursday, 10/20 (NYC)

[Guest guest]

Dear Tri-State Drama Therapy Community,It is NOMINATION time again! This fall brings the end of term for the current Tri-State Board, and selection of a new board. 

We are now accepting nominations for the board through November 10, 2011. You can nominate a colleague, or nominate yourself. To make a nomination, simply reply to this email tristatechapter@... with the following information:

NAME OF PERSON:POSITION: TIMELINE FOR ELECTION PROCESS:Now  -NOMINATIONS ARE NOW OPEN!!

Thursday, October 20, 2011 -         

*Open Board Meeting and Elections Information Session**6:30 p.m. to 8:00 p.m.

*239 Greene Street - NYU EAST Building, room 420* 

Thursday, November 10, 2011 - Nominations closed.****Throughout the nomination period, we will contact the individuals whose names have been submitted to request acceptance of the nomination. 

November 14, 2011 - Voting begins. Ballots with names of Nominees will be sent out to dues-paying members of the Tri-State Chapter.December 1, 2011 -   Voting closed.

****All nominees will be contacted about the results of the election. 

December 15, 2011 - Tri-State Chapter Social and Celebration / Welcome of the New Board

December 15, 2011 - The new board begins its term of office POSITION DESCRIPTIONS: 

President.  The President shall preside at all meetings of the membership and the Executive Committee.  The President shall be an ex-officio member of all standing and ad hoc committees with the exception of the nominating committee. The President may call meetings of the Executive Committee.  S/he shall coordinate all business of the Chapter and be responsible for the agenda of the business meetings. The President, with the approval of the Executive Committee shall appoint Chairpersons of Special Committees.  S/he shall coordinate the work of all committees. S/he shall represent the Chapter at Regional and/or National meetings of the Association. S/he shall insure that no actions undertaken by the Chapter are in violation of the policies and procedures of the National Association for Drama Therapy. Persons nominated for the office of President must have served at least one term as an Officer of the Chapter within the past five years.

Vice President.  The Vice-President shall assume the above-mentioned responsibilities of the President when the President is unavailable. S/he shall also perform delegated tasks from the President. The Vice-President shall appoint and oversee the conference committee chairperson(s) of all regional conferences.  The Vice-President shall be ex-officio member of all regional conference committees.  The Vice President shall serve as chairperson of the Bylaws Committee. The Vice Chair shall oversee welcoming and mentorship of students and new members, and shall serve as the point of contact for all committee chairs.

 Corresponding Secretary.  The Corresponding Secretary shall handle all official correspondence as required by the President or the Chapter. S/he shall notify the membership of the agenda of Chapter meetings and functions. This involves copying, affixing labels and stamps to fliers, and making sure they reach the membership in a timely fashion. S/he shall be responsible for the mailing, recording, and certifying of ballots of elections. The Corresponding Secretary shall also submit the following to the NADT Regional Representative and to the NADT Office at the end of each fiscal year: a current membership roster, a list of officers and committee chair people and a record of the past year's activities. The Corresponding Secretary shall oversee the Newsletter Committee Chairperson. The Corresponding Secretary shall oversee the development and  updating of the Chapter website (if the chapter has a website.)

 

Recording Secretary.  The Recording Secretary shall keep the minutes of the Chapter officer meetings and Chapter meetings.  The Secretary shall keep an up-to-date file of all officially adopted policy papers.  A copy of these papers shall be sent to the NADT archives located at Kansas State University (129 Nichols Hall – SCTD Dept; Kansas State University; Manhattan, KS 66506-2301).  The Recording Secretary shall oversee the Program Committee Chairperson.

 

Treasurer.   The Treasurer shall manage the funds of the Chapter.  The Treasurer shall keep an itemized account of all bills and disbursements and submit reports to the NADT Treasurer every four months. S/he shall serve as a member of the NADT Budget and Finance Committee. S/he shall perform all duties usually assigned to the office which shall include reimbursing chapter members for debts incurred in relation to chapter functions (i.e. workshops and conferences), communicating with the Chapter President as to the Chapter's fiscal status, recording income and disbursements according to a standardized bookkeeping procedure, and collecting money at Chapter Workshops and Conferences. Checks in excess of one hundred and fifty dollars ($150) shall be signed by the Treasurer and co-signed by the President.  The Treasurer shall maintain the membership roster.  The Treasurer shall attend to grant and fund-raising projects for the Chapter.

 

Student Representative.  The Student Representative shall represent the student membership in all Chapter matters, and promote Chapter events with students in all programs in the region.

FREQUENTLY ASKED QUESTIONS: Why should I serve on the Tri-State Chapter Board?

Serving on the board is a great way to stay connected to the Drama Therapy community. As a board member, you have the opportunity to create workshops, conferences and meetings about topics that most interest you. You are in a unique position to identify needs within the Tri-State Chapter community, and create programs or events to meet those needs. 

What is the time commitment?The term of office is two years. Since the board is made up of volunteers, each board decides as a group what they want to accomplish. In the past, the board has planned workshops and meetings for about 7-8 months of the year, with summers off. 

Is there any requirement to be on the board? 

No. The board welcomes current students and recent graduates from all programs including alternative track training, and Drama Therapists in all stages of their professional development. According to the by-laws, at least one member of the board should be a Registered Drama Therapist (RDT). Persons nominated for the office of President must have served at least one term as an Officer of the Chapter within the past five years. 

How do I know if I am nominated? Will I automatically be on the ballot? If you are nominated for a position, you will be contacted by a member of the current Tri-State Chapter board. You can accept or decline the nomination. Your name will be on the ballot only if you accept the nomination. 

What if I want to be on the board but am nominated for a position I don't want?If you are interested in serving on the board, please nominate yourself for the position you want. Don't be shy. The board needs you!

How do I get more information?Come to the Open Board Meeting on Thursday, October 20 (see information above). If you are unable to come, please email us at tristatechapter@....