Aidspan Guide to Developing Global Fund Proposals to Benefit Children Affected by HIV/AIDS

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GLOBAL FUND OBSERVER (GFO), an independent newsletter about the Global Fund provided by Aidspan to nearly 10,000 subscribers.

Issue 59 – 16 May 2006. (For formatted web, Word and PDF versions of this and other issues, see www.aidspan.org/gfo )

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CONTENTS

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1. NEWS: “Aidspan Guide to Developing Global Fund Proposals to Benefit Children Affected by HIV/AIDS” is Released

“The Aidspan Guide to Developing Global Fund Proposals to Benefit Children Affected by HIV/AIDS” has just been published, and is accessible at the Aidspan website. It supplements "The Aidspan Guide to Round 6 Applications to the Global Fund", whose publication was announced yesterday.

2. EXCERPT: Guidance for CCMs and OVC-related Organizations on Including Children-Related Content in Proposals

An excerpt from the new Aidspan Guide provides guidance for CCMs and OVC-related organizations on helping ensure that future proposals to the Global Fund incorporate content related to orphans and other vulnerable children (OVC).

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1. NEWS: “Aidspan Guide to Developing Global Fund Proposals to Benefit Children Affected by HIV/AIDS” is Released

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“The Aidspan Guide to Developing Global Fund Proposals to Benefit Children Affected by HIV/AIDS” has just been published. It is accessible at no charge at www.aidspan.org/guides, where seven previous Aidspan guides are also available, including "The Aidspan Guide to Round 6 Applications to the Global Fund", whose publication was announced yesterday.

Millions of children have been orphaned and made vulnerable because of HIV/AIDS. Yet, it is only in recent years that a concerted effort has been launched, in some of the hardest hit countries, to address the needs of these children. Very few proposals to the Global Fund have focussed on children affected by HIV/AIDS, particularly in the early rounds of funding. The Global Fund has the potential to be a major funder in this area.

The purposes of “The Aidspan Guide to Developing Global Fund Proposals to Benefit Children Affected by HIV/AIDS” are to encourage and facilitate more proposals to the Global Fund benefiting children; and to help countries not yet ready to submit proposals benefiting children to understand what is needed to get to the point where they are ready to submit such proposals.

The primary target audiences of the Guide are Country Coordinating Mechanisms (CCMs) and institutions supporting CCMs; national AIDS committees; and national committees, task forces and organisations working on issues concerning children affected by HIV/AIDS – in countries where some specific strategic planning in this area has already occurred. Secondary target audiences include the same types of organization in countries where specific strategic planning in this area has not yet begun or is just getting underway.

The main sections in the Guide are as follows:

Chapter 1: Introduction and Background

• Purpose of this Guide

• How this Guide was Put Together

• Notes on Terminology

• How to Use this Guide

• Children and HIV/AIDS

• Responses to the Crisis of Children Affected by HIV/AIDS and Other Orphans and Vulnerable Children

• Services Currently Being Provided to Orphans and Other Vulnerable Children

• Role of the Global Fund in Addressing the Needs of Children Affected by HIV/AIDS

Chapter 2: Description of the Global Fund

• Overview

• Structure of the Global Fund

• Country Coordinating Mechanisms (CCMs)

• Proposals from Sources Other than CCMs

• The Proposal Development Process

• The Proposal Review Process

• What Kind of Programs Will the Global Fund Support

• Will the Global Fund Be Able to Fund Round 6?

Chapter 3: National Policies and Plans Concerning Orphans and Other Vulnerable Children

Chapter 4: Global Fund-Approved Proposals Related to Orphans and Other Vulnerable Children

• TRP Comments

Chapter 5: Developing and Promoting Proposals Benefiting Children Affected by HIV/AIDS

• Guidance for CCMs Concerning How to Go About Including Children-Related Content in Proposals

• Guidance for OVC-Related Organisations Concerning How to Promote the Inclusion of Children-Related Content in CCM Proposals

• Guidance for OVC-Related Organisations Concerning How to Contribute to the Development of Proposals

• Including OVC Content in Proposals from Sources Other Than CCMs

Chapter 6: Resources

• OVC-Related Reports

• OVC-Related Websites

• Global Fund Documents

• Aidspan Documents

Appendix I: Summary Information on the OVC National Plans of Action

Appendix II: Summary Information on Approved Global Fund Proposals with OVC-Related Content

In the appendices, the Guide contains a summary table for each of the OVC National Plans of Action developed in 16 sub-Saharan African countries; and for each of the 22 proposals approved by the Global Fund in Rounds 1-5 that contained activities specifically targeting children.

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2. EXCERPT: Guidance for CCMs and OVC-related Organizations on Including Children-Related Content in Proposals

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[The following text is excerpted from Chapter 5 of “The Aidspan Guide to Developing Global Fund Proposals to Benefit Children Affected by HIV/AIDS.”]

Suggestions to CCMs to help ensure that future proposals to the Global Fund incorporate content related to orphans and other vulnerable children (OVC):

• Include a representative of organisations providing services to OVC (or working on OVC issues) on the CCM.

• Ensure that CCM members are familiar with issues concerning children affected by HIV/AIDS. Invite someone with knowledge of these issues to make a presentation to the CCM. Review some of the reports that have been written on these issues. In countries where OVC-specific strategic planning has been done, review the outcomes of this process, including OVC National Plans of Action.

• Ensure that OVC-related organisations and lead government ministries dealing with children’s issues receive information concerning the CCM’s proposal development process.

• Ensure that OVC-related organisations and lead government ministries dealing with children’s issues are included in the call for submissions for possible inclusion in the CCM’s Global Fund proposal.

• Consider including representation from OVC-related organisations on the team that reviews submissions from stakeholders.

Suggestions to OVC-related organisations to help ensure that future proposals to the Global Fund incorporate OVC content:

• Make sure that addressing the needs of children affected by HIV/AIDS is one of the priorities of the national HIV/AIDS strategy.

• Cultivate relationships with CCM members.

• Attempt to convince the CCM to include a representative from OVC-related organisations or lead Government ministries dealing with children’s issues on the CCM.

• Attempt to educate CCM members about issues concerning children affected by HIV/AIDS. Use international and national NGOs already sitting on the CCM as a conduit.

• Lobby the CCM to ensure that OVC-related organisations and lead Government ministries dealing with children’s issues receive information about the proposal development process and are involved in the process.

• Make the argument to the CCM that HIV/AIDS, tuberculosis and malaria are dramatically contributing to child vulnerability and, therefore, that it is entirely appropriate for the resources of the Global Fund to be used to address these heightened vulnerabilities.

Suggestions to OVC-related organisations concerning how to contribute to the development of proposals to the Global Fund:

• Become familiar with the Global Fund proposals development process.

• Develop a process to ensure that one joint submission is tendered to the CCM on behalf of all OVC-related organisations and lead Government ministries dealing with children’s issues.

• Do not wait for the call for submissions from the CCM to begin preparing your submission.

• Wherever possible, base your submission on OVC-specific strategic planning that has already taken place in-country, including the OVC National Plans of Action.

• Review previous submissions and proposals, OVC National Plans of Action, and guidance documents produced by the Global Fund and Aidspan, for guidance on the format to be used for your submissions.

• Ensure that your submission describes any technical assistance that is required to successfully implement your programme.

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